How do I manage Users & Groups Permissions in PBRS?

You can set up new users and administrators, set up security groups and manage permissions using the User manager.

System - User Manager

What is user management?

The principle behind the user management is simple:

• Administrators are able to view and manipulate all schedules
• Users can only see and manipulate schedules they have created.
• Create Group policies to determine what user can/cannot access in PBRS.

Step 1 - Access the  User Manager, by navigating to the System tab.

Step 2 - Select User Manager.

From here you can Administer Users and Groups.

How to set up a user

Step 1- Click Add User.

 

Step 2 - Complete the User information by entering the First and Last Name.

Step 3 - Create a User ID, this must be unique.

Step 4 - Create a Password for the User and then verify the password.

Step 5 - Assign a Security Role, choose either a User or an Administrator.

Step 6 (optional) - Check the option to Automatically Logon with this user for Automatic Logon if you want PBRS to log in using this user's credentials by default. When PBRS launches, the splash screen will display this user, and the system will automatically log in after a 10-second countdown. If you wish to log in as a different user, you can interrupt this automatic process by entering an alternate username and password.

Step 7 (optional) - Only Administrators can view all schedules by default. To enable users to access schedules created by Administrators or other users, these schedules must be specifically assigned to them. To assign schedules, click on the Assigned Schedules option.

Then Select the schedule or folder from the left hand pane and assign it to this user by clicking the green arrow button.  Conversely to remove an assigned Schedule from a user, highlight the schedule in the right hand pane and click on the red arrow.

Step 8 - Click OK to save the schedule Assignments.

Apply: Click Apply to create the new user.

Amending a user's details

Step 1 - Click on the user you wish to edit and Select Edit User, alternatively doble click on the User.

Step 2- Overwrite the existing details with the new details.

Step 3- Click OK to save the changes.

Deleting a user

Step 1 - Click on the user you wish to delete and Select Delete User.

Step 2 - Click Yes to confirm that you want to delete the user.

Security Roles

PBRS includes two primary security roles: Administrator and User. These roles facilitate effective management of user functionalities, ensuring that each individual has appropriate access to the features they need while maintaining system security.

In order to create new roles you have to create a Group.

Step 1 - Navigate to the Groups Tab

Step 2 - Click Add to create a new group.

Step 3 - Enter a Name and a description (optional) for the Group.

Step 4 - Navigate to the Permissions Tab.

In the Permissions Tab, you can then specify access to system features such as operational hours, or the options menu. Check the boxes to indicate whether the group has access to these features.

For

For example; To set up a user so that they can only read schedule properties and have no other functionality, select the Read-Only option in their Group Permissions tab.

 

Step 5 - Navigate to the Destinations Restrictions Tab.  From here you may  restrict what destinations the group has access to.

• Allow all destinations: This group can access all destinations.
• Only allow certain destination types: Check the boxes to indicate which destinations the group has access to.
• Only allow assigned default destinations: Use only default destinations (created in the Options menu) and assign them to a specified group as shown below. See: Default Destinations

Step 6 -  Navigate to the Blackout Times Tab

Set Blackout Times to prevent users from scheduling reports during a certain time frame. Use Operational Hours to build time frames.

 

Step 7 - Navigate to the Custom Tasks Tab. From here you may Allow Access to All or some Custom Tasks.

Checking the option to Allow all Custom Tasks will allow all users in this group can use custom tasks.

Checking the option to Allow Certain Custom Tasks, will activate the Task Subfolder Window from here you may specify which Task Types this group will have access to.: Specify which task types this group has access to.

Step 8 - Navigate to the Folders Tab.  Here you can decided which Folders to give this group access to.  Simply check the option Only allow access to the Following Folders and then select the required Folders.

Step 9 - Click OK to save the Group.

To assign a user to a newly created Group, simply navigate to the PBRS Authentication Tab and click on the user you want to Assign a Security Role to and click Edit. 

In the Security Role section use the dropdown arrow to select the required role from the list.

Enable Windows Integrated Authentication

Windows Authentication allows you to use Windows Authentication to log in to PBRS. This can help save time in creating new users for PBRS. Security roles created in PBRS can also be applied to users under Windows authentication.

Step 1 - Navigate to the PBRS Authentication Tab

Step 2 - Check the box next to Enable Windows Integrated Authentication. 

Once enabled the PBRS Authentication Tab will now read Windows Authentication. 

Windows Authentication

How to Add Active Directory Users as PBRS users

Step 1 - Select Add User

Step 2 - Complete the Windows User information

Use the dropdown lists to select a Domain Name, Group Name (where the user(s) are located, User Name, and Security Role.

You may also enter an email address and assign schedules using the Assigned Schedules button.