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Automate Power BI Report Bursting

Turn one Power BI report into hundreds of personalized outputs and automatically deliver the right report to every recipient.

✓ Burst one report using recipient-specific Power BI filters
✓ Generate hundreds of individualized PDF, Excel or CSV files
✓ Automatically route every output to the correct recipient and destination
 
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One Power BI report automatically burst by PBRS into personalized PDF, Excel and CSV reports for customers, teams, partners and vendors.

What Is Power BI Report Bursting?

 Power BI report bursting takes a single report and automatically creates multiple recipient-specific versions. Each output can contain different filtered data, use a different file format and be delivered to a different person or destination. 

01

Start with One Power BI Report

Use one Power BI report as the source for every personalized output instead of maintaining separate reports for every recipient.

02

Apply Recipient-Specific Filters

PBRS uses your data to determine the appropriate Power BI filters and parameters for each customer, region, department or user.

03

Generate & Deliver Every Version

Generate individualized PDF, Excel or CSV files and automatically send each one to the correct recipient or destination.

One Power BI Report. Hundreds of Filtered Outputs.

Instead of creating and maintaining a separate Power BI report for every customer, region or department, PBRS can repeatedly run the same report with different filters and automatically generate an individualized output for each recipient.

✓ Start with a single Power BI report
✓ Apply different filters or parameters for every recipient
✓ Generate hundreds of individualized report outputs automatically
✓ Give each output its own filename, format and delivery settings
✓ Add or remove recipients without creating additional report schedules
 
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PBRS uses recipient data and report rules to automatically generate individualized Power BI outputs with different filters, formats and destinations.

Drive Power BI Report Bursting From Your Data

PBRS can use data from your database to determine how every report should be generated and delivered. Add, change or remove recipients by updating your data instead of maintaining hundreds of individual schedules.

✓ Determine recipients dynamically from your data
✓ Populate Power BI filters and parameters for each recipient
✓ Choose PDF, Excel or CSV output individually
✓ Build dynamic filenames, email subjects and message content
✓ Select the correct email address, folder, SFTP location or other destination
 
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PBRS uses data-driven rules to automatically generate and deliver recipient-specific Power BI reports with different filters, formats, filenames and destinations.

Burst Power BI Reports to PDF, Excel and CSV

Every recipient doesn't have to receive the same file type. PBRS can use your bursting rules to generate the appropriate output format for each recipient automatically.

✓ Generate polished PDF reports for customers and executives
✓ Create Excel workbooks for recipients who need to analyze the data
✓ Produce CSV files for systems, integrations and downstream processing
✓ Select the output format independently for every bursting rule
✓ Generate multiple formats from the same Power BI report in one automated run
 
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PBRS automatically turns one Power BI report into PDF, Excel and CSV outputs for different reporting and analysis needs.

Deliver Each Burst Report to the Right Destination

Report bursting doesn't stop when the files are generated. PBRS can automatically route each individualized Power BI report to the destination specified for that recipient.

✓ Email reports directly to customers, managers or teams
✓ Deliver files to SharePoint and OneDrive
✓ Send reports to SFTP, FTP or network folders
✓ Distribute reports through Teams, Slack, Dropbox, Google Drive and more
✓ Choose a different destination for every recipient from the same bursting workflow
 
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PBRS automatically delivers bursted Power BI reports in PDF, Excel and CSV formats to email, SharePoint, SFTP, OneDrive, Teams, Google Drive, Dropbox and Slack.

Schedule Power BI Report Bursting — or Trigger It Automatically

Run your report bursting workflow on a recurring schedule, or automatically start it when a business event occurs.

✓ Burst reports hourly, daily, weekly, monthly or on custom calendars
✓ Trigger report bursting when database records are created, changed or deleted
✓ Start workflows when files appear, emails arrive or data is received
✓ Refresh Power BI datasets before generating the bursted reports
✓ Run the entire bursting and delivery process unattended
 
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PBRS runs Power BI report bursting on a recurring schedule or business event and automatically generates multiple PDF, Excel and CSV reports.

Why Power BI Report Bursting Gets Complicated at Scale

Generating a few filtered exports is one thing. Creating hundreds of recipient-specific reports with different filters, formats and destinations can quickly become a complex automation workflow. 

 

Native Power BI / Power Automate

• Recipient-specific exports can require looping and additional workflow logic
• Filters and parameters must be managed for each report output
• High-volume exports can encounter API and capacity constraints
• Different formats and destinations require additional workflow actions
• More recipients can mean more workflow complexity to maintain
BUILT FOR REPORT BURSTING

PBRS

✓ Drive recipients, filters and parameters directly from your data
✓ Generate hundreds of individualized outputs from one report
✓ Dynamically choose PDF, Excel or CSV for each recipient
✓ Route each output to its own recipient and destination automatically
✓ Manage the entire bursting process from one data-driven workflow

Common Power BI Report Bursting Use Cases

Use one Power BI report to automatically generate and deliver individualized outputs for customers, locations, departments or other recipient groups.

01

Customer & Client Reporting

Burst one Power BI report into separate customer-specific versions using the correct filters, format, filename and delivery destination for each client.

02

Regional & Location Reporting

Automatically create filtered reports for every region, branch, territory, store or business location from the same Power BI report.

03

Department & Management Reporting

Generate separate finance, sales, operations or management reports with the data each team or manager is permitted to receive.

04

High-Volume External Distribution

Generate and distribute hundreds of individualized Power BI reports to customers, partners or vendors without maintaining a separate schedule for each recipient.

One Bursting Workflow. Hundreds of Reports.

Scale Power BI report distribution without creating and maintaining hundreds of individual schedules. PBRS uses one data-driven bursting workflow to generate and deliver every recipient-specific report automatically.

✓ Maintain one report instead of separate reports for every recipient
✓ Read hundreds of recipient and bursting rules from your data
✓ Generate every filtered PDF, Excel or CSV output automatically
✓ Deliver each report using its own filename, message and destination
✓ Add or remove recipients by updating your data instead of rebuilding workflows
 
BOOK A DEMOSTART FREE TRIAL
One Power BI report is automatically burst by PBRS into multiple individualized PDF, Excel and CSV reports for regions, departments, customers and partners.

Works with Your Power BI Environment

Power BI Service • Power BI Pro • Premium Per User • Power BI Report Server • Paginated Reports • SSRS

Ready to Automate Power BI Report Bursting?

Turn one Power BI report into hundreds of individualized outputs and automatically deliver the right report to every recipient. 

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