PBRS™ unlocks the full potential of Power BI Reports - standard & paginated - and empowers your entire organization to have access to the data they need, whenever they need it. Now you can schedule, automate, filter and distribute SSRS and Power BI Reports and Dashboards (either on-premise or in the cloud, standard or paginated reports) in whatever format you need to an unlimited number of people — automatically.

• Dropbox
• Email
• Fax
• Folder
• FTP
• Google Drive
• Google Sheets
• Printout
• SharePoint
• Slack
• SMS

Not every team within an organization requires the same data. Different groups or individuals will have their own unique needs when it comes to information, and just as the type of information they need will vary, so will the format.

The best way to streamline processes across an organization is to get your people the information they need, when they need it, in the format they require.

Delivering data this way ensures people remain focused on high impact work versus digging for insights in a mountain of data.

PBRS allows organizations to send automated Power BI reports in whatever format you need.

• PDF
• Excel
• CSV
• HTML
• JPEG/PNG
• MS Word

This ability gives organizational leaders and department heads the power they need to allow people to do their best work. For example, you can send automated exports of financial information in Excel spreadsheets to your accounting team. 

Distributing Power BI Reports and SSRS Reports

Structured to think and work like you do, organized and logical, PBRS™ makes the creation of scheduled reporting a breeze. There are only a few factors to consider for this service, making the setting up of automated report distribution even easier. Just provide the following three pieces of information, and PBRS™ takes over, performing professionally and efficiently, never missing a beat:

• Frequency - whether you need monthly, weekly, daily, or even hourly reporting, just enter the frequency of reporting desired and it's a done deal
• Output - next, decide which of the various formats (i.e., CVS, PDF, XLSX, etc.) will best contain and deliver your data to the right people
• Recipients -finally, tell the program who should be receiving the reports & how (i.e., Email, FTP, Printer, Slack, Google Drive, Network Folder, etc)

Then sit back and focus on more important and profitable business matters, because PBRS™ is on the job, performing automated deliveries to targeted recipients in the perfect format. And because the format is ideal, the recipients don’t have to do any extra work converting data to a manageable format, making for greater efficiency across the organization.

Precision Scheduling and Customizing of Power BI Reports & SSRS Reports

PBRS™ is the perfect companion for individuals who thrive on pinpoint accuracy and timing. You will be able to fine-tune reporting so it runs precisely when you want it — this means every hour, every third hour, the second Friday of each month, and even less obvious patterns, such as the 10th hour of the 10th day each month.

Even more valuable is the flexibility within the same schedule profile, so a report can run as many times you need, each time outputting new values in varying formats and destinations, and arriving at the right place at the right time. There is no reason to dread the complexities of SSRS & Power BI Reports and Dashboard scheduling when PBRS™ makes it simple, convenient, and hassle- and pain-free.

Agile Power BI and SSRS Reporting via Event Triggering

Precise and customized scheduling may meet most organizational needs, but PBRS™ can also produce reports based upon event triggers independent of calendars and dates. Through the power of real-time monitoring, your Power BI Reports and Dashboard distribution process can jump into action when an event triggers the need.

Finally, whenever a file is changed, a database value appears, an email is sent or received, a new window gets opened, or whatever other event you need to know about when it occurs, you have a product which ensures properly filtered, created, and distributed reports get into the right hands without delay or errors. Precisely what you should demand and expect from a robust Power BI Reports Scheduler.

Data Driven Scheduling for Power BI Reports and SSRS Reports

It is easy to write one schedule, but would you want to write a schedule for each of your 10,000 recipients? The answer is “No”. And here is where PBRS’ Data Driven Schedules gives you an alternative way to manage many recipients with just one schedule.. A data-driven schedule allows you to drive all variables of your reporting requirements (filters, destinations, output formats, etc.) from database tables and queries at runtime. You can also use static text and default values should you wish. You can use Data-Driven schedules for a number of scenarios. Use a data-driven schedule for bursting reports based on filter values to specific formats like PDF, Excel and so on.

Here are some examples:

• Distribute a report to a fluctuating list of recipients. For example, you can distribute a report throughout a large organization where recipients vary from one month to the next, or use other criteria that determines group membership from an existing set of users. E.g. select * from mytable where firstname = ‘john’ will generate the report and distribute only for records where the recipient’s first name is John.
• Filter the report output using report filter values that are retrieved at run time. For example, the filter value returned from the table for the Last Name will be “Doe” for John Doe and “Smith” for John Smith.
• Determine the delivery type and report format dynamically at run time. For example, John Smith gets the report as a PDF file by email with a customized email body and John Doe gets the report as an excel spreadsheet by FTP upload to his web server.
• Go deeper: Need to send a package consisting of multiple reports to multiple recipients - each package generated for just that recipient using filters that are specific to them only? Unlike a Data-Driven Schedule, a Data-Driven Package will determine the data driver further into the schedule. A Data-Driven Package allows you to send a package of reports to individuals or groups from one schedule.

These advanced power features deliver true and ultimate data-driven functionality to your organization for the efficient distribution of Power BI Reports & Dashboards whether you are using Power BI Pro or Premium. For SSRS Reports, these features come as standard - even if you are using SQL Server or SSRS Standard Edition.

Pre- and Post-Delivery Automation

What about workflows and other automated business processes that must happen before or after a report has been generated?

PBRS™ takes care of this need and solves the problem for you as part of the deal. Now, with the Custom Tasks feature, here are a few tasks which can be accomplished either before or after the production of a report:

• Update - update a database with new values or values extracted from your schedule e.g. completed time.
• Run - run a program e.g. exe or com to complete your business processes
• Modify - files like PDFs can be modified further with custom values before delivery. Database records can be modified directly, or by running Stored Procedures and other scripts.

Your imagination is the only limit to creating and implementing comprehensive work flows and business processes as part of your Enterprise Report Distribution solution. In fact, if you want to, you can even use Custom Tasks & Automation Schedules for most general business processes you would like to see automated without having to create and generate any reports at all!. That's the kind of flexibility you should expect and receive from the #1 Power BI Report & SSRS Report Scheduling solution on the market today.

Intuitive and Familiar Interface

Here’s the reason why we built the PBRS™ interface to mimic the look and feel of Windows Explorer: By working in familiar surroundings, you can focus on important matters, such as defining and scheduling report packages instead of performing acrobatics to learn & use new software. Using the always-familiar right-click context menus and full copy-and-paste support makes the creation of the most complex distribution schedules almost child's play.

Windows Service Scheduler

The choice is yours: you can run your scheduling service as a Windows service or desktop application. Even better, it fully integrates with Exchange Server, Office 365, and SMTP. And if you have struggled with Outlook security prompts before, you never will again because PBRS™ handles this process smoothly and expertly, ensuring uninterrupted automation for your organization.

Your Business Case

Getting onboard with PBRS™ lets you automate time-consuming and repetitive reporting tasks; more importantly, you are guaranteed error-free reports which are produced and dispensed as needed, eliminating expensive support. This puts flexible and powerful Business Intelligence directly in your control to use when and where you need it.

Your Business Benefits...

• Automate It All - reduce or eliminate repetitive tasks and manual processes
• Dependable - generate reliable data, and remain in compliance, through automated report generation
• Economical - features a low total ownership cost
• Fast Onboarding - training and implementation costs are minimal
• Low Learning Curve - install fast and learn faster
• Staff Reduction - fewer employees are needed with automated business processes and reports generated by one application
• Strengthen Customer Relations - improve client satisfaction with personalized communications via mass distribution
• Time/Money Savings - streamlined business process automation and SSRS/Power BI Reports distribution delivers faster results with great savings
• Value Added - improves and optimizes productivity and output from other existing hardware, software, email, and applications