Crystal reports have helped revolutionize business intelligence, but there is plenty of room for improvement. The basic software is useful. It could be more efficient, however. As business intelligence software moves away from specialized skill sets and advanced training, it’s becoming part of the general employees’ work days. In order to maintain efficiency and promote advances, users need to learn how to utilize rapid report development. Tools like a Crystal Reports Distributor can help in several critical ways.
Assigning Work to the Program
There will be times when you have to set up a fresh report manually. Those instances, however, should be rare. Regular reports ought to run themselves. If your employees have to set up the same report on a regular basis, then they need new tools. Crystal Reports Distributor makes scheduling quick and easy. Best of all, once the report is set, you never have to run it again.
This saves valuable time. It also increases the profit you can expect from your initial investment in Crystal Reports. The system prevents a lot of errors by taking the work out of your employees’ hands, too. While entering the same parameters over and over again will eventually become habit, it’s easy for habits to blind employees to their actions. One wrong field could result in catastrophic decisions from upper management. At the very least, the report will have to be run, read, and discussed all over again.
Sending Multiple Formats
Different departments and programs analyze the same numbers differently. Some need spreadsheets. Others benefit from .pdf files. The program’s output range directly reflects its utility. In order to be useful, your reports should come in a variety of formats. It matters how your reports are delivered as well. Check to see if your reports can go to everything from a file to the Dropbox. If they can’t, then you need new BI tools. You should be able to reach recipients through whatever means works best for their workflow and position. Getting reports to individuals who are out of the office isn’t always easy, and your reporting software should help rather than hinder those efforts.
Utilizing Event Triggers
Business intelligence relies on speed. Digging up old information is relatively easy. Jumping on fresh opportunities as they develop is far trickier. If your Crystal Reports only send out automated reports on certain days or at specific times, then you can’t react to new data in real time. To overcome this delay, you either need to invest in a host of employees who can watch changing statistics day in and day out, or you need event triggers. You can set event triggers to react to database values, received emails, etc. Paired with real time monitoring, your Crystal Reporting software can provide you with fresh information the moment it enters the system.
Rapid Report Development requires a Crystal Reports Distributor. It saves time during regular operations, allows you maximum flexibility, and generates reports on critical events without supervision. Advanced BI reporting software should replace labor rather than adding to it. A Crystal Reports Distributor turns a tool into a teammate.