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How To Get Extra Umph Out Of Your SSRS Reports

Are you using PBRS to schedule SQL reports? If so you are already pretty familiar with PBRS’s powerful schedule functions such as the Event Driven scheduler or the Data Driven Subscription scheduler. These functions are powerful tools that enable you to dynamically send a report to various users, perform various business process management tasks, and much more. However, there are a number of tools in the PBRS toolbox that can make the scheduling experience even better. 

How To Get Extra Umph Out Of Your SSRS Reports | PBRS

These little-known features don't often get the limelight, however, they make PBRS into a highly robust, dynamic report and task scheduling system. Let’s look at how to get extra umph out of your SSRS Reports.

Custom Calendars

 SSRS Reports | Data-Driven Schedule | Custom Calendars

This is a very simple feature that can come in handy when you schedule SQL reports. Custom calendars enable you to create a specific calendar that a report will run by. For example, an SSRS report needs to run 3 times in one March, 4 times in April, but only once in May. There is no specific interval to this schedule; the dates are determined by management needs. The PBRS administrator can create a Custom Calendar that runs the report on those specific dates. Custom Calendars give users the flexibility to schedule reports even when PBRS doesn't have a way of calculating the interval. Alternatively, a Custom Calendar can be used as an Exception Calendar. For example, an SSRS report is delivered to customer’s every day. However, the customer should not receive the report on national holidays. With Custom Calendars, the administrator can set an exception calendar that will not run the report on the holidays they choose.


SSRS Reports | Data-Driven Schedule | InsertsWell, this feature is actually pretty well known if you are an Event-Based Schedule or Data-driven Schedule user. Inserts give you the ability to place constant or dynamic values into report parameters, email messaging, or customizing the report’s destination. What is not very well known is all the various applications for inserts. For example, a date can auto-calculated for date parameters. A user can select “CurrentDate” as an insert, and simply drag and drop it into their date parameter field in PBRS. Now the report will run every day with data from that current day. Insert’s usefulness doesn't stop there. Combining Inserts with the Event Driven system and the Database Custom Actions can create an automated database update workflow. Do you have your own formula that needs to be placed in report parameters, database records, or anywhere else? Inserts can do that too. Inserts can even be used to create default email signatures and messaging as well. One could argue that inserts are the life blood of PBRS!





Multiple SMTP Servers 

SSRS Reports | Data-Driven Schedule | Multiple SMTP Servers

With this feature, you can have PBRS send emails from differing email accounts. For example, the HR Department wants all HR related reports to be delivered from, versus the Sales Department wants all reports to be delivered from their account. With Multiple SMTP servers this is accomplished. This feature makes it much easier to serve reports for multiple departments without the emails coming from a cryptic email address. One can also use this feature, to send emails various individual accounts, making the experience a bit more personal for the recipient.

Multi-threading and Collaboration 

This is probably the most powerful feature discussed in this article. PBRS has the ability to process up to 8 reports at the same time with Multi-threading. This ensures that reports are being churned out to users as quickly as possible. This also allows you to throttle the load on your SQL database by limiting the number of reports that can be generated at one time by reducing the thread count. Collaboration allows administrators to farm out multiple PBRS servers and assign various reports to different PBRS clients. With report processing being distributed across multiple PBRS installations, there is no need to worry about certain reports slowing down or holding the reporting process. Combining Multi-threading with Collaboration brings out even more power. Each PBRS instance gets 8 threads. In other words, when using collaboration, with 2 PBRS instances you can run 16 reports simultaneously. With 4 PBRS instances, 32 reports can be processed simultaneously! There is no limit to the number of PBRS servers that can collaborate.

PBRS Outlook 

SSRS Reports | Data-Driven Schedule | PBRS Outlook

This little-known feature allows you to see what reports are running when in a calendar view. It is helpful to have a tool where you can see when certain schedules are set to run, helping you manage scheduling load and understand where possible bottlenecks can occur. Via the outlook’s Gant Chart view, you can see how long it takes for a schedule to complete tasks. PBRS outlook gives you the ability to effectively plan how your reports and tasks are deployed and adjust your plans as necessary.  

These features may not present the same “wow” factor that PBRS’s powerful schedule types provide, but they do help make the scheduling process more efficient. From inserts ability to customize every part of your report, to multi-threading scalability, these tools can help solve a number of challenges that may arise. These are the only tools in the toolbox, however. There is much more to explore inside of PBRS!

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Topics: SSRS SSRS Reports SSRS Reports Automation SSRS Reports Scheduler PBRS